An attendee management system is software that handles everyone coming to an event, from registration and tickets to seats, invitations, check-in and who actually showed, in one place.
It replaces the spreadsheet, the mail merge and the WhatsApp group that organisers otherwise stitch together.
Everything the guest touches, one record behind it.
Seventeen tools that share one attendee record, so a change in one shows up in all of them.
Registration forms
Drag-and-drop forms that admit instantly, hold for approval, or take payment.
Ticketing
Tiers with their own price, capacity and session access. A QR code on every ticket.
Group bookings
One booker, many guests. Each guest checks in as themselves.
Seating & floor plans
Tables, seats and booths placed over a photo of the real room.
Email & WhatsApp
Tickets, invitations and reminders, with delivered and read status per guest.
RSVP
Replies tracked against each invitee, by email or inside WhatsApp.
QR check-in
Scan from any phone. The guest's table and notes come up on the same screen.
Walk-ups & badges
A ticket on the spot, and a badge printed at arrival.
Welcome screen
Live arrivals projected at reception.
Queues
Guests join by QR and watch a live board for their turn.
Wayfinder
Directions to a seat, a booth or the toilets.
Lucky draw
Draw from real ticket holders, only those who checked in.
Announcements
Push a room change to everyone on the app.
Live dashboards
Arrivals against expected numbers, per session, as scans happen.
AI reports
A written conclusion and a recommended action, not a chart to decode.
Sponsors & booths
Packages, deliverables and lead capture from booth scans.
Attendee app
Tickets, group bookings and a digital business card in their pocket.
“Registration is very quick, typically under a minute.”
What is an attendee management system?+
Software that handles everyone coming to an event in one place: registration, tickets, seating, invitations and reminders, check-in and attendance reporting. Change one and the rest stay in sync.
Is this the same as attendance tracking?+
Attendance tracking is one part of it, recording who arrived and to which session. Attendee management also covers what happens before the door and after it.
Can I approve registrations before issuing tickets?+
Yes. Approval mode holds submissions in a review queue with the applicant's answers and documents. Tickets are only issued once a reviewer approves.
Can tickets and reminders go out over WhatsApp?+
Yes. Tickets, reminders and RSVP invitations run over WhatsApp as well as email, with delivered and read status per person.
How much does it cost?+
Pricing is a custom licence, sized to what your event needs: which features you use, how many guests, tickets, emails and WhatsApp messages, and how many events you run a year. Tell us about the event and we quote it.