01 · APPLY
Apply
Exhibitors apply on your form and request a quotation there, instead of emailing you for one.
Form Builder → The visitor map
Find any booth, in three taps.
Visitors open the map from their ticket and find any exhibitor with a search, a tap and a walk.
- 01SearchFind any exhibitor by name, or filter by category.
- 02Booth profileProducts, today's schedule and the website, at a tap.
- 03DirectionsThe route follows the aisles, and the map walks you there.
or tap any booth on the phone
9:41
9:41
Walk up the main aisle40 m
*interactive demo with a made-up hall and exhibitors, exaggerated for show. Search, filter, tap a booth or press Get directions.
The exhibitor journey
From application to booth leads.
02 · APPROVE
Approve
Check the uploaded receipt and approve. The exhibitor gets their portal link by email.
03 · PREPARE
Prepare
Exhibitors work through your checklist in their portal. The reminder email chases only what's still missing.
04 · PLACE
Place
Import booths from a spreadsheet and link each to its exhibitor. The same plan becomes the visitor map above.
Layout Designer →
05 · SHOW DAY
Show day
Visitors find the booth on the map; booth staff scan their tickets and leave with a lead list.
What it handles
Every exhibitor, in one place.
Exhibitor applications12 new
Kopi Kampung Co.Food & Beverage
Quote requestedNorthwind RoboticsStartups
Receipt submittedApproveAwan CloudTechnology
Approved Applications & quotation
Exhibitors apply on your form and request a quotation there, then upload their payment receipt. You approve in bulk, and approval emails them their portal link.
Categories
Food & Beverage
3 spaces left Technology
Full Startups
12 spaces left Categories with caps
Each with a colour and an optional cap, shown on the form, the floor plan and the visitor map.
Your checklist1 overdue
Insurance certificate
12 NovPower requirements
14 NovBooth logo
Overdue Exhibitor portal
Exhibitors edit their listing, send you files, tick off your tasks and read announcements in their own portal.
Booth T02 · Leads148
Aisha MalikAwan Cloud · Visitor
just nowDaniel LimPasarlink · VIP
2 minKavitha RajNorthstar Labs · Visitor
5 min Lead capture
Booth staff scan visitors' ticket QR codes on their own phones. No extra app or hardware, and the leads export from the portal.
Hall A · Doorway 1Live
1,482In
1,105Out
377Inside
Footfall
A phone or laptop camera at each doorway counts people in and out, so you know who is in each hall.
Vendor dashboardLive
86Total Vendors
71Ready for Doors
1,248Scans Today
9Overdue Checklist Items
Kopi Kampung Co.Booth F04
ListingBoothChecklistLogo
Northwind RoboticsBooth S05
ListingBoothChecklistLogo
Readiness
Every booth graded from Ready to Not ready on four gates: listing, booth, checklist and logo.
Wayfinder AdsHall A
Sinar LogistikBooth T02
30% first views4.8kMap opens
3.1kViewed
412Taps
Wayfinder Ads
Sell sponsor slots on the visitor map. Each ad reports map opens, views and taps through to the booth.
Planning the show
Guides for the hall and the visitors.
- Event management companies in Malaysia: agencies that build and run exhibitions
- Event registration system in Malaysia: buyer's guide for visitor registration
- Conference attendance tracking: halls, booths and session scanning
- Best event check-in apps: for the visitor entrance
- Event planning checklist: every task from twelve weeks out
- Vendor marketplace: venues, caterers and production suppliers in Malaysia
Questions
Exhibition questions
Tell us about your exhibition, halls and exhibitor count, and we will show you the show set up in SOURems.
What is an exhibition management system?+
Software that runs the exhibitor side of a trade show or expo in one place: booth applications, approval, the exhibitor portal and checklists, booths on the floor plan, lead scanning at the booth and the visitor map. SOURems also runs visitor registration and check-in on the same event.
How do visitors find a booth?+
On the venue map. Visitors search exhibitors A to Z with category filters, tap a booth to see the exhibitor's products, schedule and website, and tap Get directions. The map pulls back to show the whole route along the hall's walkways, starting from the entrance.
How do exhibitors apply and pay for a booth?+
They apply on your exhibitor form and can request a quotation there. Once they have paid, they submit the receipt, and you approve it to confirm their registration. Approval emails them a link to their exhibitor portal. You can also let the form admit exhibitors straight away up to a set number.
Can I cap how many exhibitors each category takes?+
Yes. Each category, such as food and beverage or technology, can have a cap, and its status shows as spaces left, full, over or closed. Approving past a cap is possible, but only after a warning.
Do exhibitors get their own portal?+
Yes. Each exhibitor signs in with their contact email and a password you issue. They edit their public listing (about, website, up to six products and six schedule items), send you files, work through your checklist, read announcements and export their leads.
How do booth staff capture leads?+
They open the booth's scan link on their own phone, protected by the booth's password, and scan visitors' ticket QR codes. Each scan records the visitor's name, email, company, contact number and ticket type, once per visitor. No extra app or hardware is needed, and the exhibitor exports the list from their portal.
Can sponsors advertise on the map?+
Yes, with Wayfinder Ads. Ads play as a short reel when a visitor opens the map, and again from the Sponsors button, each with a Take me to button that routes to the sponsor's booth. You can promise a sponsor a share of first views, and each ad reports map opens, views and taps to the booth. There are no sponsorship tiers or packages: sponsor visibility comes through the ads.
Can I count footfall in each hall?+
Yes. Set up counting points at each doorway and open a counter on any phone or laptop with a camera: people crossing a line on the camera view are counted in or out, and staff can correct counts by hand. There is no turnstile or hardware counter integration.
What doesn't it do?+
It isn't a booth contractor's design-approval or furniture-ordering tool. There are no sponsorship tiers, no speaker profiles (speakers go in the agenda's session notes) and no zone access module: entry to halls is set by ticket type and scanned at the door.
How much does it cost?+
It is quoted per event, or as an Annual plan if you run several events a year. Exhibitor onboarding, the portal, lead capture, footfall counting and Wayfinder Ads are in the Advanced plan, and each approved exhibitor uses one unit of the event's licence. See pricing.